New productivity tools to try in Microsoft 365

Microsoft has unveiled some new and improved Microsoft 365 features. These upgrades, introduced during this year’s Microsoft Inspire conference, are more relevant than ever and were designed with the needs of the hybrid worker in mind. From third-party integrations in Teams to nifty tricks in Outlook, here’s a quick guide on what to expect from the latest version of Microsoft 365. Work seamlessly with Windows 365 Windows 365 is a cloud service that allows users to experience a more powerful and more agile version of Windows 10 or 11. Also called the “Cloud PC”, Windows 365 will enable you to…

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Gmail: Manage your emails better with these 5 simple tricks

Security, ease of use, and free service are just some of the main reasons why many businesses use Gmail. But despite the email service’s ubiquity, there are still plenty of ways for users to improve their Gmail experience. Gain better control over your inbox — and your workday — with these tricks. Undo Send In the fast-paced world of business, mistakes happen. And because everybody deserves a second chance at writing that email, Gmail has provided a way to recall sent emails — as long as you do it immediately after hitting Send. To rescind your email, simply click on…

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Why is it important to have a business continuity plan?

Many small- to medium-sized business (SMB) owners fail to prepare for major crises like flood and ransomware attacks. Disaster events can cause downtime, which can result in lost revenue and lower profits. In addition, SMBs that fail to recover quickly from disruption face the risk of losing their customers to their competitors. To prevent this from happening to you, it’s important to have a business continuity plan (BCP) in place. What is a BCP? A BCP is a predefined set of protocols on how your business should respond in case of an emergency or natural disaster. It contains contingency plans…

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Think your password is secure? Think again

The National Institute of Standards and Technology (NIST) created many of the password best practices you probably loathe, including using a combination of letters, numbers, and special characters. The NIST now says those guidelines were ill-advised and has changed its stance. Find out why and what this means for you. The problem The issue isn’t that the NIST advised people to create easy-to-crack passwords, but their previous advice inadvertently made people generate weak passwords using predictable capitalization, special characters, and numbers, like “P@ssW0rd1.” Such a password may seem secure, but the string of characters it’s made up of could easily…

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4 Important factors about HIPAA and your IT

Doctor filling in medical document with electronic database Medical records are private and their exposure could lead to negative consequences such as social stigma and job discrimination. The Health Insurance Portability and Accountability Act (HIPAA) protects these data and grants patients the right to view their own health information so that they can enjoy more control over their care. Healthcare practices must therefore make sure that they have all their bases covered when it comes to HIPAA compliance. Below are four of the most important factors to consider. 1. Whether it be on-premises, on the cloud, or both, data storage…

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The importance of updating firmware

Businesses today are aware of the importance of regularly updating the different software they use to keep these running optimally and protected against cyberthreats. However, they often overlook the firmware of their computers and other devices. At best, firmware is only updated if there’s an issue with the hardware. But it’s actually a good idea to always keep firmware updated, and here’s why. What is firmware? Firmware is a basic type of software that is embedded into every hardware component in computers, computer peripherals (e.g., keyboards, mice), printers, mobile devices, and Internet of Things devices. It’s also found in some…

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Simplify note-taking with OneNote

OneNote, the hidden gem of Microsoft Office, has your digital note-taking needs covered. This software is essentially a digital notebook that allows you to organize or visualize your ideas using text, video, audio, and other multimedia sources. Here’s how you can get the most out of this powerful app. Organize your digital notebook While both Microsoft Word and OneNote let you create text-heavy documents, they store and display saved information differently. Word displays one document at a time, while OneNote can show you all your documents at once. When you open the desktop version of OneNote for the first time,…

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Why you should implement single sign-on for your business

Password creation and management can be a bothersome process, with different websites imposing different password parameters and the like. Multiply that by all the online services you use and it all starts to look overwhelming. Fortunately, a simple tool called single sign-on can make all of that much easier. What is single sign-on (SSO)? Single sign-on allows you to use one username and one password to provide secure access to multiple websites. If you’ve ever clicked “Continue with Google” on a non-Google website, you’ve already enjoyed the benefits of SSO. It’s faster, simpler, and more secure. With SSO, small businesses…

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Easy tips to design an effective website

In a recent survey by Vistaprint, 42% of the 1,800 participants said that it was “very unlikely” for them to purchase from “ugly” websites. That’s not so surprising, given that there are plenty of visually appealing and user-friendly competitors’ websites that they can visit instead. If your business website fails to make a critical good first impression, it could trigger high bounce rates — which then translates to missed opportunities and lost revenue. You can avoid this by improving some of your website’s elements. Photos From product shots to team photos, high-quality images are arguably the most attention-grabbing element you…

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Consider these points when purchasing antivirus software

If you think cybersecurity protection is only for large enterprises, think again. More and more cybercriminals are targeting small- and mid-sized businesses because of their lack of proper cybersecurity solutions. Viruses, ransomware, and other types of malware are also becoming more dangerous. This is why using antivirus software is more important than ever. If you’re buying one, here’s what you need to know. Cost There are free antivirus programs in the market, but they only offer basic protection that advanced malware can easily evade. There’s also a risk that they contain adware, which collects data and sells them to third…

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